Administrative Assistant/Virtual Assistant
Work From Home
Work Time: Night Shift
6 Month contract role
JOB SUMMARY
The Administrative Assistant will support high-level leaders in a fast-paced environment. The role will serve as a partner to multiple people in the client’s leadership team and will be responsible
for handling meeting coordination, reporting, travel, and other administrative functions.
Essential Functions:
Provide executive assistance to multiple high-level leaders
Plan, book, and confirm travel arrangements
Anticipate, prioritize and prepare leaders for travel, meetings and presentations
Assist in planning and coordinating large company events, including our Corporate Trip
Assist leaders in ensuring all deliverables are being coordinated internally and that deadlines are being met.
Screen phone calls, email communications, and manage meetings and appointments in accordance with company’s policies and procedures.
Prepare correspondence on behalf of executives and at their discretion. Routes and resolves information requests.
Organize and complete periodic expense reports and statistical reporting.
Knowledge, Skills, and Abilities:
Proven success in coordinating and planning large company events
High level of agility in managing a large volume of tasks and competing priorities in an accurate and timely manner
Possess a high degree of confidentiality and discretion with sensitive company information
Ability to establish collaborative relationships and maintain a rapport with executive management as well as assist a wide range of team members in a variety of situations.
Experience using Outlook, Word, and Excel
Education, Work Experience and Certifications
2-4 years of total experience, with 1-3 years working experience in a large, highly demanding service organization supporting leadership roles
