Job Description: Office Administrator / Receptionist
Location:
Noida
Experience:
3–6 Years
Role Summary & Key Objectives
We are looking for a proactive and well-organized
Office Administrator / Receptionist
to manage front-office operations, administrative coordination, and ensure smooth functioning of the workplace.
The role involves handling visitors and calls, managing office documentation, vendor coordination, and performing
regular travel-related tasks
such as bank visits, vendor follow-ups, and other official errands.
The ideal candidate should be efficient, dependable, and people-oriented — capable of handling both desk and field responsibilities with professionalism and integrity.
Core Responsibilities
Front Office Management:
Greet visitors, handle calls, emails, and maintain a welcoming reception area.
Administrative Coordination:
Manage office supplies, stationery, and ensure timely procurement and replenishment.
Facility & Vendor Management:
Coordinate with housekeeping, maintenance, and vendors for smooth day-to-day operations.
Oversee daily office readiness, ensuring all work areas, meeting rooms, and reception are clean and well-maintained. Ensure housekeeping staff attendance and timely execution of daily cleaning routines. Check and ensure readiness of pantry equipment (tea/coffee machine, water dispensers, etc.) and ambient conditions (lighting, air conditioning, fragrance). Coordinate with the facility/maintenance team to address any immediate issues (repairs, cleaning, or restocking needs).
Travel & Field Responsibilities:
Handle
marketing-related visits
,
banking work
(cheques, deposits, payments, etc.), and other
office errands
as assigned. Liaise with vendors, courier partners, and external agencies for documentation or delivery follow-ups.
Meeting & Travel Support:
Organize internal meetings, handle bookings, and assist with travel logistics for team members or guests.
Documentation & Record Keeping:
Maintain attendance, visitor logs, courier records, and administrative files (both physical and digital).
Support to HR & Operations:
Assist with onboarding support, employee engagement activities, and office events coordination.
Must-Have Skills
Technical Skills
Proficiency in
MS Office (Excel, Word, PowerPoint, Outlook)
.
Familiarity with
office documentation, expense reporting, and vendor coordination
.
Experience in handling
banking and courier-related tasks
independently.
Soft Skills
Excellent
communication and interpersonal
skills.
Strong
organization and multitasking
abilities.
High sense of
responsibility, punctuality, and trustworthiness
for handling office errands.
Professional, courteous, and customer-oriented attitude.
Ability to maintain
confidentiality
and represent the organization positively in external interactions.
Good-to-Have Skills
Experience in
travel coordination, event management
, or employee engagement activities.
Exposure to
HR or Admin systems
.
Familiarity with
corporate banking procedures and courier processes
.
Previous experience in
IT or corporate office environments
.
Experience Requirements
3–6 years
of relevant experience as an Office Administrator, Front Office Executive, or Receptionist.
Prior experience in managing
both in-office and external admin tasks
preferred.
Proven track record of handling
banking, vendor, and logistics responsibilities
efficiently.
KPIs / Success Metrics
Operational Efficiency:
Smooth and uninterrupted office functioning.
Task Completion Rate:
Timely execution of admin and travel-related responsibilities.
Accuracy:
Error-free documentation and transaction handling.
Professionalism:
Positive feedback from employees, vendors, and visitors.
Vendor & Bank Coordination:
On-time completion of errands with reliable documentation.
Responsiveness:
Prompt handling of calls, correspondence, and request
