Job Overview:
Role is primary contact for investigative sites for site payments. Responsible for administering grant and non-grant payments in accordance with the site executed agreement.
Summary of Responsibilities:
• Accountable for the overall payment management of assigned studies which includes initial communication with PMS and sites during payment set-up in the system, execution of timely and accurate payment to the sites, issue resolution and final study reconciliation.
• Responsible for processing and tracking payments to Investigators and Institutions
• Boards in compliance with executed contracts.
• Identify payment criteria and administer payments to each investigator and process all passthrough costs.
• Provide excellent customer service and site issue resolution.
• Assist in setting up study budget template in payment system.
• Liaise with Site Contracts regarding payment terms in investigator agreements.
• Communicate with sites, Finance, and clinical teams regarding payment questions and or status update.
• Maintain and update payment tracking
• Setup and maintain financial files throughout the course of the study including payment documentation, investigator financial files and amendments.
• Reconcile all study payments on a routine basis and provide financial reports to clients as requested.
• Provide site payment documentation for sponsor audits as requested.
• Generate investigative site payment reports for project team review (if applicable).
• Assist in the development and testing of new Grant Payment systems.
• Contribute and participate in process improvement projects.
• Understand and follow policies and procedures.
• All other duties as needed or assigned
Qualifications (Minimum Required):
• University/College degree.
• Fortrea may consider relevant and equivalent experience in lieu of educational requirements.
• Two (2) years’ work experience in a financial, clinical trial, or grant payment position.
• Strong computer skills with an ability to understand, access and leverage technology
• alternatives.
Experience (Minimum Required):
• Minimum three (3) years’ transactional accounting (e.g., A/P, Billing, etc.), or relevant financial or clinical trial related experience.
• Two (2) years' work experience in a financial, clinical trial, or grant payment position.
• Strong computer skills with an ability to understand, access and leverage technology alternatives.
Preferred Qualifications Include:
• University/College degree in Business or Accounting preferred.
• Working knowledge of clinical trial payment process and familiarity with investigator contracts and budgets; previous interaction with operational project teams and investigative sites preferred.
• Strong networking abilities and an ability/willingness to work with internal and external stakeholders across the globe.
• Strong analytical skills.
• Good organizational and time management skills.
• Excellent communication / writing skills.
• Strong computer skills.
• Computer proficiency (MS Office - Word, Excel, Power Point, and Internet skills), aptitude for training, capable of operating standard office equipment (e.g., fax, copier etc.).
• Flexible and adaptable to a developing work environment.
• Self-motivation with the ability to work under pressure to meet deadlines.
• Works well independently as well as in a team environment.
• Detail and process oriented.
• Positive attitude and approach.
• Customer oriented.
Physical Demands/Work Environment:
• General Office Environment.
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