We are looking for a Project Documentation Assistant to support our project team. This role acts as a link between Valmet and the customer’s documentation team. The main responsibility is to collect, prepare, manage, and deliver technical documents using the DMS system.
Key Responsibilities:
1. Documentation Management
Collect and organize project documents
Prepare and upload documents in DMS (Kronodoc)
Create cover sheets and document index using MS Office tools
Submit documents to customers for approval
Manage document revisions, status, and version control
Support Documentation Engineers when required
2. Final Documentation Preparation
Compile and deliver final documentation as per contract requirements
Ensure proper format (cover pages, index, folders, etc.)
Organize printing and hard copies, if required
Coordinate document translations
3. Coordination & Communication
Work closely with project managers, engineers, and global teams
Communicate with customers for documentation-related activities
Follow up on pending documents and resolve issues
4. Process Improvement
Suggest improvements and best practices in documentation processes.
Contribute to development tasks related to the role.
Knowledge and skills
Good communicative abilities. The work involves a lot of communication with various stakeholders, including customers.
As a language proficiency, a good knowledge of English is mandatory for drafting emails and reading documents.
From ICT skills to good management of Office programs, as well as Adobe Reader. Experience with documentation systems is an advantage.
The work requires attentiveness and systematic approach, as well as the ability to focus on several projects at different stages during the same day.
Impact of Role:
Direct impact on project delivery timelines and quality
Ensures documentation compliance and avoids project delays or penalties
Key Competencies:
Detail-oriented and organized
Problem-solving mindset
Ability to handle multiple projects simultaneously
Strong coordination and follow-up skills
We offer
We offer a supporting team and interesting and challenging task in a truly global workplace. We have an environment that combines result-driven and respectful culture in an exceptional way. You will be supported by a friendly team and an open, friendly, and respectful working culture.
To Succeed
To succeed in this position, you should have hands-on attitude towards the work. You should be able to solve problems with different stakeholders and willing to bring up development ideas and new best practices. On the other side you should have the ability and earlier experience from tasks where your tasks have required paying close attention to details and working individually for long time periods. Documentation has deadlines which must be respected. While following schedules of multiple projects you are able and willing to communicate of possible problems and do necessary follow up in solving them. It is considered as an advantage if you have experience in using DMS systems. A good command of MS Word and MS Excel and preferably Adobe programs. You speak and write English fluently. Any other language is an advantage.
When everything works together
Valmet is where the best talent from a wide variety of backgrounds comes together. With over 19,000 professionals around the world, we are the leading global developer and supplier of technologies, automation, and services for the pulp, paper, and energy industries, and serve an even wider base of process industries with our automation systems and flow control solutions. Our commitment to moving our customers’ performance forward requires creativity, technological innovations, service know-how – and above all, teamwork.
Join the team!
www.valmet.com/careers
