Procurement Manager - B2B

Job Description: Associate Manager / Manager / Sr Manager / Associate General Manager – Procurement Department: Procurement Location: Bangalore Industry: B2B Railway Infrastructure / EPC / Signalling / Transportation Projects Reporting To: Procurement Dept Head / BU Head Job Summary The Procurement Leader is responsible for managing end-to-end procurement activities for railway infrastructure and B2B EPC projects, ensuring timely, cost-effective, quality-driven sourcing of materials, subcontract packages, and services. The role involves strategic sourcing, procurement planning, vendor development, contract management, procurement analytics, commercial negotiations, tender support, budgeting, risk mitigation, and supply chain optimization to support seamless project execution and business profitability. The candidate will drive procurement excellence by ensuring procurement activities align with project schedules, PAT objectives, budget requirements, delivery commitments, and organizational procurement policies while ensuring compliance with railway industry standards and commercial governance requirements. The role requires strong commercial acumen, supplier relationship management capability, negotiation expertise, analytical skills, and leadership capability to manage procurement operations across multiple railway and infrastructure projects. Roles & Responsibilities 1. Procurement Planning & Strategy Develop and implement procurement strategies aligned with business objectives, PAT targets, and project execution requirements Prepare procurement plans aligned with project schedules, budgets, and operational priorities Forecast procurement requirements in coordination with Engineering, Planning, Finance, Projects, and Business teams Drive procurement planning to ensure material availability without impacting project schedules Monitor procurement budgets and support cost optimization initiatives Identify procurement risks and establish mitigation strategies to minimize project execution impact Support business profitability through effective procurement planning and commercial optimization 2. Strategic Sourcing & Vendor Development Lead strategic sourcing initiatives for materials, subcontract packages, and project requirements Identify opportunities for vendor development, alternate sourcing, and strategic supplier partnerships Identify strategic procurement opportunities including white-labelling and long-term sourcing arrangements Conduct supplier evaluations considering commercial competitiveness, quality standards, delivery capability, and technical compliance Develop and maintain a strong vendor ecosystem for railway infrastructure projects Conduct market assessments and pricing trend analysis to support sourcing decisions Drive supplier performance improvement initiatives and supplier relationship management programs 3. Tendering & Commercial Support Manage RFQ, RFP, and tender procurement activities in accordance with organizational procurement procedures Support tender and bid management teams through procurement cost inputs and commercial analysis Coordinate vendor quotation evaluations based on technical compliance and commercial parameters Lead techno-commercial discussions and negotiations with suppliers and subcontractors Support budgetary estimates during business development and tendering stages Analyze procurement risks and commercial implications during tender preparation 4. Procurement Execution & Order Management Ensure procurement ordering activities are completed within approved timelines and budgets Manage Purchase Order preparation, approvals, and procurement documentation Track procurement status, delivery commitments, pending orders, and supply risks Coordinate with project execution teams to ensure procurement schedules align with project requirements Monitor procurement lead times and ensure timely material deliveries Proactively resolve procurement bottlenecks and supply chain issues impacting execution schedules Ensure procurement compliance with approved commercial terms and procurement governance frameworks 5. Cost Control & Commercial Management Drive procurement savings initiatives through strategic sourcing and commercial negotiations Analyze procurement spend trends and identify cost optimization opportunities Monitor procurement budgets versus actual procurement expenditure Evaluate raw material market fluctuations and procurement pricing trends Support achievement of business financial objectives through procurement efficiency improvements Develop procurement MIS reports, procurement trackers, and management dashboards Ensure procurement activities align with approved budgetary controls and financial objectives 6. Vendor Bill Verification & Reconciliation Coordinate with Finance and Accounts teams for reconciliation of procurement bills and vendor payments Verify vendor invoices against Purchase Orders, material receipts, and approved commercial terms Monitor pending procurement liabilities and vendor payment closures Resolve procurement-related discrepancies impacting financial closure Ensure commercial documentation accuracy and audit readiness 7. Inventory Planning & Material Coordination Monitor raw material availability and procurement planning requirements Coordinate delivery schedules aligned with project execution timelines Work closely with Stores and Logistics teams to ensure uninterrupted material availability Minimize procurement delays and inventory risks impacting project schedules Support inventory optimization initiatives through planning and procurement forecasting mechanisms 8. ERP Systems & Procurement Analytics Drive ERP-based procurement tracking and reporting mechanisms Support digitization and automation initiatives within procurement functions Ensure procurement MIS data accuracy and reporting governance Utilize procurement dashboards and analytics tools for decision-making support Drive process improvement initiatives through procurement analytics and operational insights 9. Compliance & Documentation Ensure procurement activities comply with: Organizational procurement policies Railway standards and specifications Contractual obligations Commercial compliance requirements Safety and regulatory requirements Maintain procurement records, contracts, vendor documentation, audit trails, and procurement approvals for organizational compliance and audit readiness. 10. Cross Functional Coordination Coordinate closely with: Engineering Teams Project Execution Teams Planning Teams Finance & Accounts Billing Teams Stores & Logistics Business Development Teams Project Management Office (PMO) Ensure alignment between procurement schedules, project requirements, and business priorities. 11. Team Development & Capability Building Mentor procurement team members and support capability development initiatives Facilitate procurement process knowledge sharing and best practice implementation Support organizational learning initiatives and functional capability enhancement Drive procurement process standardization and continuous improvement initiatives Technical Skills Required Strong understanding of procurement processes in Railway Infrastructure / EPC projects Strategic sourcing and vendor development capability Contract negotiation and commercial management experience Procurement planning and procurement analytics expertise Procurement budgeting and cost optimization capability Supply chain risk management exposure ERP systems knowledge (Microsoft Business Central / SAP / ERP Procurement Modules) Strong MS Excel capability Procurement MIS reporting and dashboard preparation capability Understanding of railway procurement standards and infrastructure procurement practices Key Competencies Strategic Sourcing Capability Commercial Negotiation Skills Vendor Relationship Management Budgeting & Cost Optimization Procurement Planning & Execution Financial and Commercial Acumen Problem Solving Ability Analytical Thinking Stakeholder Coordination Leadership Capability Process Improvement Orientation Communication & Influencing Skills Required Qualifications Bachelor's Degree in: Engineering Supply Chain Operations Business Administration Preferred: MBA – Supply Chain / Operations / Procurement Experience Associate Manager 5–6 Years Manager 8–12 Years Sr Manager 12–16 Years Associate General Manager 16–20+ Years Preferred experience in: Railway Infrastructure Projects EPC Projects Signalling / Transportation Projects Large-scale Infrastructure Procurement B2B Engineering Organizations