Role Overview:
The MIS Executive is responsible for managing, organizing, and maintaining all program-related data and documentation in a systematic and accessible manner. The role ensures that all records including HR documents, attendance, reports, photographs, and compliance files are accurately maintained and readily available for internal use, reporting, and donor requirements.
The incumbent will support program teams by ensuring data accuracy, timely updates, and proper documentation to enable effective monitoring, reporting, and proposal development. The role also involves coordinating with field teams to collect, verify, and archive data and visual evidence for program activities.
MIS Executive – Key Responsibilities:
Maintain and manage all program-related data, records, and documentation in both digital and physical formats.
Prepare, organize, update and maintain project documents such as hard files, request letters, handed over letters, NOCs, and compliance records.
Compile and maintain attendance sheets, staff records, and basic testimonials from field activities.
Ensure proper documentation and photo backup of all program activities for reporting, audit, and communication purposes.
Support data collection, data analysis, and overall data management to ensure accuracy and consistency.
Prepare and update reports, including monthly activity reports, and submit to the Program Manager.
Support in data compilation and provide accurate inputs for proposals, feasibility studies, and donor reporting.
Develop and maintain formats, templates, and MIS systems for effective project tracking and digitization.
Coordinate with field teams to collect, verify, and update data regularly.
Assist in monitoring program progress through data analysis and dashboard/report preparation.
Maintain proper filing systems to ensure easy retrieval during audits, reviews, and evaluations.
Support the Program Manager in ensuring compliance with documentation, reporting standards, and organizational requirements.
Perform any other MIS/data-related tasks assigned by the Program Manager as per program needs.
Qualifications & Experience:
Any graduate with 2–4 years of experience in MIS, data management, or administrative roles (preferably in the development sector)
Proficiency in MS Excel, data management tools, and basic documentation systems.
Good organizational and record-keeping skills., Attention to detail and ability to manage large volumes of data.
Good communication skills in English and Telugu.
