Core Functions & Responsibilities:
Support in conduct of Board & Committee Meeting, including issuance of notices, collating information for agenda items, drafting agendas and resolutions, recording/drafting of minutes,
manage
online toll for paperless board
meeting, pre
and post meeting compliances and allied matters.
Support in conduct of AGM, Preparation of Annual Report which requires engagement with multiple stakeholders, collating information and drafting Notice, Management Discussion & Analysis Report, CSR Report, Corporate Governance Report, BRSR, Directors’ Report, Chairman’s Speech, etc., and pre and post meeting compliances and allied matters viz., preparation of Frequently Asked Questions, AGM Minutes, e-voting and poll related preparation, etc.
Ensuring compliance with all corporate laws, SEBI including Companies Act, SEBI Regulations, FEMA, Shops & Establishment Act and other compliance for the listed
entity
and other unlisted entities.
Managing the Compliance Tool (online tool for compliance management) to track &
monitor
all legal compliances across the organization for reporting to the Board & assist in
resolving delayed/non
compliances if any.
Managing the Tool for monitoring trading by Insiders/ Designated persons and capturing of UPSI in the database and ensuring compliance.
Responsible for ensuring
highest
standards of Corporate Governance practices, compliances and support in formulation and review of various policies required under the Companies Act and SEBI Regulations.
Monitoring changes in the regulatory environment and
ensure
appropriate dissemination
of information and
take
proactive steps to ensure
timely
compliances by the Company.
Work with Global Subsidiary Governance team to update changes in the legal entities from time to time.
Support in conducting Board Evaluation Framework for the Independent Directors to assess the Board, Committees, chairperson and quality,
quantity
and timeliness of flow of information.
Work closely with Taxation and CSR team
for ensuring
end-to-end compliance with respect to Related Party Transactions and CSR activities.
Support the Company Secretary on various strategic projects on mergers, acquisitions,
sale
,
divestment
, etc.
Handling multiple audits such as Corporate Governance Audit, Secretarial Audit, RBI Due Diligence Audit, Statutory Audit, Annual Return Audit etc.
Lead
&
manag
e
the
Shareholder
services
of ~1,25,000 spread across over 50 major cities.
Liaising with Registrar and Transfer Agents
to
facilitate
prompt resolution of shareholder complaints/queries
.
Managing Entire Dividend Disbursal activity which includes opened dividend account,
finalized
dividend drafts, obtaining Form 15G/H, preparing documents for disbursal, finalization of tax
rates for
shareholders, and
liaising
with bankers and treasury
team
for
timely
remittance of dividend to the shareholders and foreign promoters.
Managing monthly dividend requests,
timely
transfer of unclaimed dividend and unclaimed shares to Investor Education and Protection Fund and Unclaimed Suspense Account.
Reviewing IEPF 5, Filing of EVRs, resolving discrepancies and
maintaining
database of shareholders who are claiming shares from IEPF.
Carried out yearly audit of registrar and transfer agent (
Kfin
Technologies Limited) with respect to the working mechanism, compliance with SOPs and systems, etc.
Assisting the CS and Pricing Head on litigations related to Pharmaceutical Laws, Companies Act, SEBI Regulations and allied corporate laws.
Leading the credit recovery team, preparing Standard Operating Procedure (SOP) for credit
recovery
and filing and managing criminal complaints and civil recovery suits under the Negotiable Instruments Act and Civil Procedure Code
Responsible as the Company Secretary of Pfizer Products India Private Limited for the corporate compliances of the said entity.
Key Skills & Capabilities:
6-10 yrs of relevant experience
in Company Secretarial function and sound knowledge of Indian Listing Regulations and Corporate Governance practices.
Has worked for Listed companies and good knowledge of SEBI guidelines and regulations
Demonstrable people skills to interact and resolve grievance of shareholders.
Leadership presence to interact with Board of Directors & senior government officials.
Ability to build credible and effective
relationship
with colleagues, strong
collaborative
and interpersonal skills
Highest levels of accuracy and attention to details, good oral and written communication
skills
and business acumen
Highest levels of integrity,
ethics
and positive attitude.
Education Qualifications:
Company Secretary
LL.B
(Preferred)
Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.
Legal Affairs
