HR Executive

Job Details Job Title: HR Executive Location: Ahmedabad Job Type: Full-time About the Role We are looking for an HR Executive who will manage day-to-day HR operations and recruitment activities, partnering closely with managers and leadership on people-related matters. This role is responsible for managing the complete employee lifecycle — from sourcing and hiring to onboarding, development, and exit — while ensuring HR processes, policies, and documentation are executed accurately and in compliance with applicable laws. The HR Executive will serve as a key point of contact for employees and managers, supporting employee relations, performance processes, engagement initiatives, policy interpretation, and end-to-end recruitment. This role requires collaboration across teams to address people's concerns, support managerial decisions, and promote a positive workplace culture in a fast-paced IT/technology environment. Key Responsibilities 1. Recruitment & Talent Acquisition Manage the full recruitment cycle — sourcing, screening, interviewing, offer negotiation, and onboarding handoff — across all roles in collaboration with hiring managers Write and post accurate Job Descriptions; coordinate and schedule interviews using structured scorecards; ensure BGV is completed before the candidate's joining date Maintain and track the recruitment pipeline in ATS/tracker; report weekly status to Head of HR and flag delays against the < 30-day time-to-hire target Ensure a professional candidate experience throughout; track offer-to-joining ratio and support employer branding initiatives such as campus drives and job fairs 2. Employee Lifecycle & HR Operations Manage end-to-end employee lifecycle activities including onboarding, induction, probation confirmations, role changes, promotions, and exits Maintain accurate employee records, documentation, and HRMIS data (physical and digital) Ensure smooth HR operations aligned with company policies and processes Prepare and issue employment letters, confirmation letters, experience letters, and other HR documents 3. HR Policies, Compliance & Documentation Implement, communicate, and interpret HR policies and SOPs Ensure compliance with applicable labour laws, statutory requirements, and internal policies Maintain and regularly update HR documentation, manuals, and records Support audits and ensure HR documentation is audit-ready at all times 4. Attendance, Leave & Payroll Coordination Manage attendance, leave, and WFH tracking and reconciliation Monitor leave balances, approvals, and discrepancies Coordinate with payroll/accounts teams for monthly payroll inputs, revisions, and deductions Support statutory compliances (PF, ESIC, gratuity) through consultant coordination 5. People Partnering, Employee Relations & Performance Support Act as a people partner to managers and teams for day-to-day people matters Guide managers on performance management, employee concerns, discipline, and policy interpretation Support performance management processes including appraisals, reviews, KPIs, and PIPs Handle employee grievances, conflict resolution, and sensitive people matters with confidentiality Proactively identify people-related risks and escalate concerns appropriately 6. Employee Engagement, Culture & Communication Plan and execute employee engagement initiatives, events, and recognition programs Promote a positive, disciplined, and inclusive workplace culture Act as a bridge between employees and management to improve engagement and communication Support internal HR communication and announcements 7. Training, Development & HR Coordination Coordinate internal training and learning initiatives Maintain training calendars, attendance, and records Support leadership in organizing workshops, skill sessions, and knowledge-sharing initiatives Coordinate with admin teams on HR-related office matters and employee access Desired Skills & Experience 3+ years of experience as an HR Generalist with hands-on recruitment exposure, preferably in an IT, software, or agency environment Proven experience managing end-to-end recruitment — sourcing to onboarding — across technical and non-technical roles Strong understanding of HR operations, employee lifecycle management, and Indian labour laws Hands-on experience with attendance, leave management, and payroll coordination Ability to act as a people partner for managers and teams Excellent verbal and written communication skills in English Strong interpersonal skills to handle employee and candidate interactions across all levels High attention to detail with strong documentation and follow-up discipline Ability to handle sensitive and confidential information professionally Proficient in MS Excel, Google Sheets, HR tools/HRMIS, and ATS platforms Strong sense of ownership, accountability, and responsibility Nice to Have Experience working in a growing startup or fast-paced agency environment Familiarity with employer branding, social recruiting, and job portal optimization Process-oriented mindset with the ability to improve HR and recruitment workflows Calm, professional, and solution-focused approach to employee relations and conflict handling Exposure to supporting managers in performance or people decision-making Experience using structured interview scorecards and data-driven hiring approaches