The HR Coordinator – Payroll & HR Operations will support the HR Analytics and HR Operations teams by coordinating payroll consolidation activities, managing stakeholder communications, maintaining HR data accuracy, and supporting HR projects and reporting processes.
This role is ideal for someone early in their HR career who is highly organized, detail-oriented, comfortable working with HR data and payroll files, and capable of coordinating with multiple stakeholders across HR, Finance, Payroll, and external vendors. The role also provides exposure to HR systems, reporting, process improvement, and automation initiatives.
Key Responsibilities:
Payroll Consolidation & HR Operations Support
Follow up with payroll stakeholders across multiple entities to collect completed monthly payroll files within agreed timelines
Consolidate payroll reports and support documentation received from different entities while ensuring completeness and consistency
Track payroll submission status and proactively follow up on pending files, delays, or missing information
Support payroll reporting activities, reconciliations, and payroll-related audits
Ensure payroll files and employee data are handled confidentially and securely
Administrative & Coordination Support
Maintain and update HR project trackers, reports, and documentation
Schedule meetings, prepare agendas, and document meeting notes and action items
Track deliverables and proactively follow up with stakeholders on pending tasks and deadlines
Organize and maintain HR records, shared folders, and operational documentation
Support preparation of presentations, reports, templates, SOPs, and standard documents
HR Project & Analytics Support
Assist in coordinating HR initiatives such as onboarding programs, policy updates, audits, surveys, and reporting cycles
Track project timelines, dependencies, and risks; escalate delays or missing information when needed
Support HR reporting activities through data collection, validation, and basic analysis
Ensure HR and reporting data is accurate, complete, and up to date across systems and trackers
Data, Systems & Process Support
Perform data quality checks to ensure consistency across HR systems, payroll files, and reports
Support maintenance and administration of HR systems and reporting tools under guidance
Identify opportunities to improve, standardize, or automate recurring payroll and HR administrative processes
Assist in documenting workflows, SOPs, and process guidelines
Stakeholder Management & Communication
Act as a coordination point for payroll and HR operations-related queries
Communicate payroll timelines, reminders, action items, and status updates to stakeholders
Build effective working relationships with HR, Finance, Payroll, IT teams, and external vendors
Ensure timely follow-ups and resolution of issues impacting payroll or HR operations
Support cross-functional collaboration for HR projects and operational activities
Required Qualifications
1–3 years of experience in HR coordination, payroll administration, HR operations, or similar roles
Strong attention to detail and ability to work with large datasets, payroll files, and trackers
Basic understanding of payroll processes, HR operations, and employee data management
Strong organizational and follow-up skills
Preferred Skills & Experience
Strong proficiency in Excel or Google Sheets (formulas, pivots, lookups, data validation, etc.)
Experience handling payroll consolidation or payroll coordination activities is preferred
Familiarity with HRIS or payroll systems (e.g., SAP, Workday, SuccessFactors, ADP, etc.) is an advantage
Experience working with reporting tools such as Power BI or Tableau is a plus
Strong stakeholder management and communication skills
Comfortable handling repetitive operational tasks while maintaining high accuracy
Interest in HR analytics, reporting automation, and process improvement
A strong foundation for growth into HR operations, payroll management, HR analytics, or project coordination roles
All your information will be kept confidential according to EEO guidelines.
