Position: Deputy Manager – Facilities
Department: Administration / Facilities
Location: Site / Field-Based (Operations Driven)
Role Purpose
To manage
and maintain physical workplace infrastructure across site locations, ensuring
uninterrupted operations, safety compliance, asset protection, and optimal
workplace functionality. The role is field-intensive and focused on
maintenance, utilities, security, housekeeping, transport, and vendor
supervision.
Key Responsibilities
1. Infrastructure & Maintenance Management
Oversee preventive and
breakdown maintenance of buildings, civil structures, and utilities.
Ensure smooth functioning of
electrical systems, DG sets, HVAC, plumbing, fire systems, and water
supply.
Monitor infrastructure
uptime and minimize operational disruptions.
Coordinate emergency repairs
and breakdown resolutions.
2. Safety & Compliance Management
Ensure adherence to
statutory safety norms and facility compliance standards.
Conduct periodic safety
inspections and risk assessments.
Monitor fire safety systems
and emergency preparedness.
Maintain compliance records
related to building safety and utilities.
3. Security Management
Supervise security
operations including access control and surveillance systems.
Coordinate with security
agencies to ensure 24/7 site protection.
Investigate incidents
related to safety or asset security.
4. Housekeeping & Workplace Hygiene
Ensure high standards of
cleanliness and hygiene across the workplace.
Supervise housekeeping staff
and vendors.
Implement cleanliness audits
and corrective measures.
5. Utilities & Transport Management
Manage electricity, water,
fuel, and other essential utilities.
Monitor utility consumption
and implement cost optimization measures.
Oversee transport operations
for employees and site logistics.
6. Asset & Space Management
Maintain asset register and
monitor asset lifecycle.
Ensure proper tagging,
tracking, and disposal of assets.
Plan and manage space
allocation and workplace layout optimization.
7. Vendor Management
Identify, onboard, and
supervise facility-related vendors.
Monitor vendor performance
through SLAs and KPIs.
Validate invoices and ensure
cost control.
8. Budget & Cost Control
Prepare facility budgets and
monitor expenditures.
Identify cost-saving initiatives
without compromising quality and safety.
9. Reporting & Documentation
Maintain records of
maintenance schedules, inspections, and breakdown logs.
Prepare MIS reports on
uptime, safety incidents, and facility performance.
Ensure documentation for
audits and internal reviews.
Key Performance Indicators (KPIs)
Infrastructure uptime
percentage
Breakdown response and
resolution time
Safety compliance score
Zero major safety incidents
Workplace cleanliness
standards
Vendor SLA adherence
Cost control within approved
budget
Required Qualifications
Bachelor’s Degree / Diploma
in Engineering (Electrical / Mechanical / Civil) preferred
5–10 years of experience in
facilities management (for Assistant/Deputy Manager level)
Experience in field-based,
operations-driven environments (EPC / Industrial / Manufacturing
preferred)
Key Skills & Competencies
Strong technical
understanding of utilities & infrastructure systems
Knowledge of safety
regulations and statutory compliance
Vendor and contract management
skills
Crisis and breakdown
handling capability
Asset management &
documentation skills
Strong coordination and
supervision ability
Problem-solving and
decision-making skills
Work Environment
Field-based role with
regular site inspections
May require extended hours
during emergencies or breakdowns
Coordination with multiple
internal departments and external vendors
