Job Description: Import & Export Executive
Position:
Import & Export Executive
Department:
Logistics / Operations
Location:
[Your Company Location]
Key Responsibilities:
Import & Export Coordination
Handle all import and export operations for international shipments.
Coordinate with shipping lines, freight forwarders, and agencies for container bookings.
Decide and select which party/container to use based on requirement and pricing.
Sea Shipment Management
Obtain sea freight quotations based on shipment requirements.
Coordinate with freight forwarders from start to end for sea shipments.
Finalize container availability, sailing schedules, and ensure timely movement.
Air Shipment Management
Create import labels for air shipments as per shipment requirements.
Coordinate complete air shipment movement from start to delivery.
Communicate with air freight providers to arrange, track, and monitor the shipment process.
Documentation & Compliance
Prepare and verify all required documents including commercial invoices, packing lists, BL/AWB, and customs documents.
Ensure compliance with international trade laws and regulations.
Pricing & Negotiation
Negotiate freight rates and logistics costs with vendors and service providers.
Compare pricing options and select cost-effective solutions.
Invoice & Payment Handling
Prepare invoices and coordinate with the accounts team for timely payments.
Maintain proper record of all expenses related to shipments.
MIS & Reporting
Maintain complete MIS data for shipments, costs, container movement, and status updates.
Prepare daily/weekly/monthly reports for management.
Coordination & Communication
Coordinate with internal teams, suppliers, buyers, and logistics partners.
Share shipment status updates and resolve any shipment-related issues.
Skills Required:
Strong knowledge of international import/export procedures.
Experience in sea and air shipment coordination.
Knowledge of container booking, pricing, and freight forwarding.
Good negotiation and communication skills.
Ability to maintain accurate MIS and documentation.
Basic computer proficiency (Excel, Email, etc.).
