Job Description Summary
The Document Controller Specialist is responsible for managing, controlling, and maintaining project documentation in compliance with company standards, project procedures, and client requirements. This role ensures that all technical, commercial, and administrative documents are accurately processed, distributed, tracked, and archived throughout the project lifecycle.
The ideal candidate will have strong expertise in document control systems, transmittals, version control, and stakeholder coordination, with the ability to maintain document integrity, confidentiality, and accessibility across internal and external project teams.
Job Description
Key Responsibilities
Manage and maintain all project documentation in accordance with company policies, project requirements, and client specifications.
Control the receipt, registration, distribution, tracking, filing, and archiving of project documents.
Ensure all documents are properly reviewed, approved, and issued according to established workflows and deadlines.
Maintain accurate
document numbering, revision control, and version history
.
Prepare and process
document transmittals
for internal and external distribution.
Monitor document status and ensure timely submission, retrieval, and updates of project records.
Coordinate with project managers, engineers, quality teams, vendors, subcontractors, and clients regarding document requirements and submissions.
Perform quality checks to verify document accuracy, completeness, and compliance before issuance.
Maintain document control logs, trackers, and registers to ensure up-to-date reporting.
Support audits by providing required documentation and ensuring records are organized and readily accessible.
Assist in the implementation and continuous improvement of document control procedures and systems.
Ensure confidentiality, security, and proper retention of sensitive project information.
Follow up with stakeholders on overdue documents, comments, approvals, and revised submissions.
Required Qualifications
Bachelor’s degree, diploma, or equivalent qualification in Business Administration, Information Management, Engineering Support, or a related field.
Proven experience with min 3 yrs as a
Document Controller
,
Document Control Specialist
, or similar role in a project-driven environment.
Strong knowledge of
document control processes
,
transmittals
,
revision control
, and
records management
.
Experience working with
document management systems (DMS/EDMS)
and electronic filing systems.
Proficiency in
Microsoft Office
applications, especially Excel, Word, and Outlook.
Strong organizational skills with high attention to detail and accuracy.
Excellent communication and coordination skills with the ability to work across multiple teams and stakeholders.
Ability to manage multiple priorities and meet tight deadlines.
Preferred Qualifications
Experience in industries such as
construction, engineering, oil & gas, energy, manufacturing, or infrastructure
.
Familiarity with client documentation requirements and project documentation workflows.
Knowledge of ISO standards, quality management systems, or records retention practices.
Experience with systems such as
Aconex, SharePoint, Documentum, EDMS, or similar platforms
.
Key Skills and Competencies
Document control and records management
Document management systems (DMS/EDMS)
Transmittal preparation and tracking
Version and revision control
Compliance with company and client standards
File organization and archiving
Stakeholder coordination
Attention to detail
Time management and prioritization
Communication and follow-up skills
Problem-solving and process improvement
Confidentiality and data integrity
Why Join Us?
At GE Vernova - Grid Automation, you will have the opportunity to work on cutting-edge projects that shape the future of energy. We offer a collaborative environment where your expertise will be valued, and your contributions will make a tangible impact. Join us and be part of a team that is driving innovation and excellence in control systems.
Apply today and help us lead the way in renewable energy solutions!
Additional Information
Relocation Assistance Provided:
Yes
