Job Description: Company Secretary
Location:
Hyderabad
Organization:
ACE Engineering Academy (ACE Group of Institutions)
About the Role
ACE Engineering Academy (ACE Group of Institutions) is looking for an experienced and dependable Company Secretary to work closely with the Chairman, Board of Directors, and senior management. This role is key to ensuring smooth day-to-day corporate operations, strong governance practices, and full compliance with legal and statutory requirements.
The ideal candidate will act as a trusted advisor to leadership, ensure regulatory compliance, and help maintain high standards of corporate governance and ethics across the organization.
Key Responsibilities
Work closely with the Chairman, Board of Directors, and senior leadership.
Organize and support Board meetings, committee meetings, and Annual General Meetings (AGMs).
Prepare agendas, notices, meeting papers, minutes, and follow up on action items.
Ensure timely filing of statutory forms, returns, and regulatory submissions.
Advise management and the Board on legal, compliance, and governance matters.
Monitor changes in laws and regulations and ensure the organization remains compliant.
Maintain statutory records and registers of members, directors, and key managerial personnel.
Act as the main point of contact for all Company Secretarial and governance-related queries.
Coordinate with external stakeholders such as auditors, lawyers, and regulatory authorities.
Implement systems and processes to support effective corporate governance.
Handle shareholder-related matters, including dividend payments and share-related schemes.
Prepare reports and communicate Board decisions to relevant stakeholders.
Qualifications & Experience
Qualified graduate and Member of the Institute of Company Secretaries of India (ICSI).
Minimum 9+ years of relevant experience, preferably in an in-house Company Secretarial role.
Experience supporting engineering, healthcare, or research organizations is preferred.
Strong exposure to working with senior management and Board-level members.
Key Skills & Competencies
High ethical standards with strong personal and professional integrity.
Excellent communication and interpersonal skills.
Ability to work effectively in cross-functional teams.
Confidence to question existing processes and suggest improvements.
Strong organizational and compliance management skills.
Ability to deliver high-quality Company Secretarial services in a corporate environment.
About ACE
Established in 1995, ACE Engineering Academy (ACE Group of Institutions) is a leading institution in India for engineering education and competitive exam coaching. Headquartered in Hyderabad, ACE specializes in preparing students for IES, GATE, and PSU examinations. From a small coaching center to a nationally recognized institution, ACE continues to support engineering graduates aspiring to join IISc, IITs, and prestigious public-sector organizations.
