The EXIM Buyer is responsible for managing all procurement activities related to import and export operations. This includes identifying suppliers, negotiating purchase contracts, managing documentation for international trade compliance, coordinating logistics, and ensuring timely delivery of materials. The role requires strong knowledge of EXIM regulations, customs procedures, incoterms, and global sourcing
Key Responsibilities
1. Procurement & Sourcing
Request quotations, compare offers, and negotiate prices, payment terms, and delivery schedules.
Ensure materials meet cost and delivery requirements.
2. Import Operations
Manage end‑to‑end import process: purchase order creation, shipment tracking, customs clearance, and delivery to plant/warehouse.
Coordinate with freight forwarders, CHAs (Customs House Agents), and logistics partners.
Verify import documentation (Invoice, Packing List, BL/AWB, COO, MSDS, HS Codes, etc.).
3. Export Operations
Prepare export-related procurement documents and coordinate with internal teams for outbound shipments.
Ensure compliance with export regulations, licensing, and documentation requirements.
Liaise with customer service and logistics partners for smooth movement of outbound goods.
4. EXIM Compliance
Ensure compliance with DGFT, Customs, FEMA, RBI, and other regulatory bodies.
Manage application, utilization, and closure of export incentives (EPCG, Advance Authorization, RoDTEP, etc.).
Maintain accurate records for audits and statutory requirements.
5. Logistics Coordination
Optimize logistics costs by selecting efficient freight, shipping modes, and routes.
Monitor transit times, delays, and coordinate corrective actions.
Evaluate logistics service providers and maintain strong relationships.
6. Supplier & Stakeholder Management
Develop and maintain vendor relationships for continuous cost improvement.
Manage vendor performance, delivery reliability, and quality.
Work closely with finance, production, QA, and warehouse teams.
7. Reporting & Documentation
Maintain procurement trackers, shipment schedules, and cost reports.
Prepare MIS reports for import / export status, cost savings, and vendor performance.
Handle documentation, advance payments, and bank-related EXIM activities.
8.Key Skills & Competencies
Strong knowledge of EXIM policies, customs procedures, and DGFT regulations
Understanding of Incoterms 2020
Exposure to global sourcing and international trade
Excellent communication and coordination skills
Experience with SAP - Preferred
Analytical and problem‑solving abilities
Make Inbound / PO to Vendors / GRN/service entries with SAP
9.Educational Qualification
Bachelor’s degree in Supply Chain, Commerce, Engineering, or related field
MBA in International Business / Supply Chain (preferred)
Certification in EXIM / International Trade (added advantage)
10.Experience
6–8 years of experience in import–export procurement or EXIM operations
Experience in manufacturing, automotive, engineering, electronics, or similar industries
11.Key Performance Indicators (KPIs) for EXIM Buyer
a.Cost & Savings Performance
Yearly cost savings achieved through supplier negotiation and sourcing optimization
Reduction in landed cost (%) vs. previous period
Freight cost optimization (%) through mode selection and forwarder negotiation
Import duty savings / benefits utilization (EPCG, Advance License, RoDTEP, etc.)
b.On-Time Delivery & Lead-Time Performance
Import on-time delivery (OTD %)
Vendor lead-time adherence (%)
Average import lead-time reduction (month-on-month/quarter-on-quarter)
Shipment delay cases per quarter and root-cause closures
c.EXIM Compliance & Documentation Accuracy
Customs / DGFT compliance accuracy (%)
Zero non-compliance instances with customs, DGFT, banks, and audit requirements
Correct documentation submission rate (%) (Invoices, Packing List, BOE, COO, BL/AWB, HS Codes)
Timely closure of export incentives (EPCG, Advance Authorization, LC documentation, etc.)
d.Supplier Performance & Relationship Management
Supplier delivery performance (%)
International supplier quality rejection rate
Supplier responsiveness score (RFQ response, documentation, corrective actions)
Supplier development initiatives conducted (per quarter/year)
e.Import/Export Logistics Performance
Shipment visibility & tracking accuracy (%)
Reduction in demurrage & detention costs (%) / Total value saved
Adherence to optimal Incoterms usage
Improvement in transit time efficiency (%)
f.Internal Process Efficiency
Purchase order cycle time (PO to GRN)
Timely GRN and invoice processing rate (%)
ERP data accuracy (% errors reported)
Monthly MIS reporting accuracy and timeliness (%)
g.Risk Management
Zero shipment losses / insurance claim cases
Risk assessment and mitigation actions implemented
Supplier geopolitical / logistic risk mapping completion
What we are looking for:
1. BE / any Degree with 6-8 years of experience
2.Good in Communication
3. Must have played EXIM role in previous experience
Internal Use Only: Salary
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