Job Overview
Bookkeepers are responsible for providing day-to-day bookkeeping services for a diverse portfolio of clients. This role ensures accurate financial records, transaction management, and the production of essential reports. You will work closely with accountants, tax preparers, and client-facing teams to support clients’ accounting needs and help maintain the integrity of their financial data. This is a client-focused position, requiring strong organizational skills and attention to detail.
Key Responsibilities
General Bookkeeping:
Maintain accurate records of financial transactions by establishing accounts and posting transactions for clients.
Process and record day-to-day financial transactions such as accounts payable, accounts receivable, bank reconciliations, and payroll processing.
Perform monthly reconciliations of bank and credit card accounts to ensure accurate financial data.
Financial Reporting:
Prepare monthly, quarterly, and annual financial statements for clients, including income statements, balance sheets, and cash flow statements.
Assist in the preparation of financial reports for tax preparation or audits as requested by clients or senior accountants.
Client Support:
Serve as a point of contact for client inquiries related to bookkeeping, providing timely responses and resolving issues.
Collaborate with clients to gather financial documentation, understand their business needs, and ensure compliance with accounting best practices.
Assist clients with setting up and using accounting software (e.g., QuickBooks, Xero) as needed.
Transaction Management:
Manage accounts payable by ensuring timely entry and payment of vendor bills, processing of invoices, and tracking of expenses.
Manage accounts receivable, including invoicing, recording payments, and following up on overdue accounts.
Record and track client expenses and reimbursements.
Compliance & Recordkeeping:
Ensure that all client financial records are maintained in compliance with legal and firm standards.
Organize and maintain client documents, receipts, and financial records in digital or physical formats as necessary.
Support year-end closing processes and preparation of financial information for tax returns.
Collaboration with Accounting Team:
Work closely with accountants and tax preparers to ensure seamless coordination between bookkeeping and tax or accounting tasks.
Provide detailed information and reports to accountants for tax preparation, audits, or financial reviews.
Software & Technology:
Use accounting software to maintain accurate records and generate reports (QuickBooks, Xero, or similar platforms).
Stay updated on new accounting tools and technology to improve efficiency and accuracy in bookkeeping processes.
Required Qualifications & Skills
Associate degree in Accounting, Finance, or a related field (Bachelor’s degree preferred).
2+/4+ years of experience in bookkeeping, preferably in a client-facing role within a tax or accounting firm.
Proficiency in accounting software such as QuickBooks, Xero, or similar platforms.
Strong understanding of basic accounting principles, including accounts payable, accounts receivable, and general ledger management.
Exceptional attention to detail and accuracy in financial record-keeping.
Excellent organizational skills and the ability to manage multiple clients and deadlines.
Effective communication skills, both written and verbal, for client interaction and internal coordination.
Ability to work independently as well as part of a team.
Preferred Skills
Experience in payroll processing and compliance.
Familiarity with US tax laws and regulations (or local tax laws, depending on the location of the firm).
Experience working with multiple clients in a fast-paced environment.
Certification in bookkeeping or accounting software (e.g., QuickBooks Certified User).
Working Conditions
This role may require occasional overtime during peak tax seasons.
Ability to work remotely or in-office, depending on client needs and firm policies.
