Job Description for Assistant
to the Director for Akshar Foundation !!!
Position : Assistant To The Director (Female)
Location : Guwahati
Job description :
The Roles & Responsibilities include :
Manage personal emails, correspondence, and phone calls for the Director.
Prepare and organize documents, reports and presentations.
Maintain an easy filing system for easy retrieval of information.
Handle and prioritize incoming communication with professionalism and discretion
Coordinate and manage family schedules, including appointments, events, and other commitments.
Schedule and organize meetings and appointments for the Director, ensuring efficient time management.
Attend meetings ,take minutes and provide post meeting summaries.
Book and arrange travel, including flights and accommodations, for business trips and personal events.
Coordinate and make arrangements for private events, ensuring smooth execution.
Remind the Directors of important tasks, deadlines, and events both at home and work.
Manage filing systems to ensure documents are organized and easily accessible.
Prioritize tasks and deadlines to ensure timely completion of assignments.
Anticipate needs and proactively address them to enhance the Director’s productivity.
Communicate and liaise with staff, suppliers, and clients on personal matters related to the Directors.
Build and maintain positive relationships with internal and external stakeholders.
Identify challenges and proactively find solutions to ensure smooth operations.
Demonstrate flexibility and adaptability to changing priorities.
Handle sensitive information with utmost discretion and maintain strict confidentiality.
Undertake special projects as assigned by the Director which may involve research, analysis and coordination.
Requirements:
Minimum 2-3 years of experience in a personal assistant or administrative role, or a minimum graduate with strong English skills (negotiable salary for the latter).
Must be dog/animal-friendly.
Proficient in creating documents and spreadsheets using MS Word, Excel, and PowerPoint.
Advanced typing, note-taking, record-keeping, and organizational skills.
Excellent written and verbal communication skills.
Exceptional interpersonal skills for effective collaboration with various stakeholders.
