Assistant - Operations

<p>Job Title: Assistant – Operations&nbsp;<br>Employment Type: Contract (12 months)&nbsp;<br>Location: Bengaluru, India&nbsp;<br>Work Type: Office-based&nbsp;<br>Experience: 1–1.5 years&nbsp;</p> <p><br>About ClinChoice&nbsp;<br>ClinChoice is a partner to the largest pharmaceutical, medical device, and consumer care&nbsp;<br>innovators in the world. Established in 1995, we provide expertise in clinical operations,&nbsp;<br>biometrics, regulatory affairs, pharmacovigilance, medical affairs, and toxicology to help our&nbsp;<br>partners advance healthcare by accelerating clinical trials with data-driven insights, delivering&nbsp;<br>the best strategies for product registration, and enhancing patient safety through real-world&nbsp;<br>and clinical analysis.&nbsp;<br>Our global delivery network has expanded to centers and satellite offices in the United States,&nbsp;<br>Mexico, the United Kingdom, Armenia, China, Japan, India, and the Philippines to help our&nbsp;<br>customers maintain regulatory compliance locally and globally.&nbsp;<br>We have forged future-defining partnerships with industry bodies and technology companies&nbsp;<br>to develop cutting-edge solutions that deliver our expertise with quality and precision.&nbsp;</p> <p><br>Primary Responsibilities&nbsp;<br>• Biometric &amp; Access Management: Manage biometric attendance systems and&nbsp;<br>employee access control. Activate access for new joiners and deactivate access for&nbsp;<br>exiting employees. Coordinate maintenance and troubleshooting of biometric devices.&nbsp;<br>Maintain and update biometric and access trackers.&nbsp;<br>• CCTV Monitoring &amp; Maintenance: Monitor CCTV systems and ensure proper&nbsp;<br>functioning. Maintain CCTV time synchronization and recording accuracy. Coordinate&nbsp;<br>with vendors/service providers for maintenance and issue resolution.&nbsp;<br>• Security &amp; Housekeeping Coordination: Supervise security and housekeeping&nbsp;<br>operations. Manage attendance and manpower allocation for security/HK staff.&nbsp;<br>Ensure workplace cleanliness, safety, and operational efficiency.&nbsp;<br>• Vendor Management: Coordinate with vendors for quotations, purchase orders, and&nbsp;<br>service requests. Manage order processing and follow-up activities. Maintain vendor&nbsp;<br>records and ensure timely service delivery.&nbsp;<br>• Invoice &amp; Finance Coordination: Verify and process invoices accurately. Maintain&nbsp;<br>invoice trackers and documentation. Coordinate with the finance team for timely&nbsp;<br>submission and processing.&nbsp;</p> <p>Secondary Responsibilities&nbsp;<br>• Stock &amp; Inventory Management: Maintain stock records and inventory trackers.&nbsp;<br>Monitor stock availability and place orders as required. Ensure proper documentation&nbsp;<br>and tracking of assets/materials.&nbsp;<br>• Telecom Management: Handle telecom-related activities for Airtel, BSNL, and other&nbsp;<br>service providers. Track telecom payments and billing records. Coordinate issue&nbsp;<br>resolution with telecom vendors.&nbsp;<br>• Petty Cash &amp; Credit Card Management: Maintain petty cash and corporate credit card&nbsp;<br>expense records. Update trackers and supporting documents regularly. Submit reports&nbsp;<br>and expense details to the finance department.&nbsp;<br>• Employee Transportation Coordination: Arrange cab services for employees as&nbsp;<br>required. Coordinate with transport vendors and ensure timely availability.&nbsp;<br>• QA &amp; Audit Support: Maintain operational documentation as per organizational&nbsp;<br>requirements. Prepare and update PowerPoint presentations and reports for audits.&nbsp;<br>Support audit activities with accurate records and documentation.&nbsp;</p> <p>Candidate’s Profile&nbsp;<br>• Graduation or Diploma in any discipline.&nbsp;<br>• Candidates staying close to the office location will be preferred.&nbsp;</p> <p>Office Location&nbsp;<br>Subramanya Arcade – Bannerghatta Road, BTM Layout, Bengaluru, India.</p>