Job Description: Assistant Manager (Secretarial
Location:
Mumbai
Industry:
Ecommerce and Retail
Experience:
Approx 5- 8 years
(post-qualification)
Qualification: Qualified Company Secretary
(ACS); LLB preferred
Job Purpose:
To assist the Company in ensuring compliance
with statutory and regulatory requirements under the Companies Act, SEBI
regulations, FEMA, and other applicable laws, and support the corporate
governance function.
To assist in the monitoring and
reporting of the compliance framework of the organization by ensuring adherence
to applicable laws, regulations, and internal policies.
Key Responsibilities:
1. Statutory Compliance Regulatory Filings
and Liaisons:
·
Ensure
timely compliance under the Companies Act, 2013 and rules thereof.
·
Prepare
and file forms with the Ministry of Corporate Affairs (MCA) and Corporate
Actions.
·
Liaise
with regulators like MCA, ROC, SEBI, RBI (for FEMA-related matters), and Holding
Company.
·
Coordinate with Secretarial and
Statutory auditors.
2. Board & Shareholder Meetings:
·
Assist
in convening, conducting, and documenting Board, Committee, and General
Meetings.
·
Draft
notices, agendas, resolutions, minutes, and explanatory statements.
·
Follow-up
on actionable items arising from meetings.
3. Secretarial Audits & Reporting:
·
Assist
in coordination with Secretarial Auditors.
·
Prepare
annual secretarial compliance report and disclosures under SEBI regulations.
·
Maintain
records for internal and statutory audits.
4. Compliance
Monitoring & Reporting:
·
In-charge
of Online Compliance Management Tool and internal controls.
·
Conduct
periodic compliance reviews and compliance internal audits.
·
Maintain
compliance trackers and regulatory filing schedules.
·
Monitor
regulatory updates and assess impact on business operations.
Required Skills:
·
Strong
knowledge of the Companies Act, and other corporate law.
·
Excellent
drafting and documentation skills.
·
Working
knowledge of MCA portal.
·
Proficiency
in MS Office (Word, Excel, PowerPoint).
·
Attention
to detail and high level of integrity.
·
Strong
communication and coordination skills.
Preferred Qualifications & Experience:
·
Company
Secretary with Around 6-8 years of relevant experience.
·
Experience
with a Practicing Company Secretary Firm or Law Firm will be preferred but not
must.
·
LLB
or legal background is a plus but not must.
