Job Description:
We are looking for a proactive and organized Administrative Assistant to support our team. The ideal candidate will ensure the smooth running of daily operations by handling administrative tasks efficiently and professionally.
Key Responsibilities:
Expertise in Excel:
Utilize advanced Excel features like Pivot Tables, VLOOKUP
Welcoming and Assisting Visitors
Greet and assist visitors, ensuring a professional and friendly experience.
Travel Bookings and Scheduling Meetings
Vendor tie-ups for various requirements
Arrange travel accommodations, itineraries, and logistics for employees.
Ticket bookings for bus/train/flights
Visa processing with the help of third-party vendors
Coordinate and schedule meetings, ensuring all participants are informed.
Venue for meetings
Correspondence Management
Handle incoming and outgoing correspondence, including emails and phone calls.
Ensure timely and accurate responses to inquiries.
Office Management, Supplies and Inventory
Managing the housekeeping staff to maintain cleanliness and hygiene in the office
Managing the office operations in terms of electricity supplies, office decor, etc
Order office supplies and manage inventory to maintain sufficient stock levels.
Meeting Support
Take detailed meeting minutes and distribute them to relevant stakeholders.
Document Preparation
Prepare presentations, reports, and other documents as required.
Qualifications:
Proven experience in an administrative or office support role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Strong written and verbal communication skills.
Preferred Skills:
Experience with scheduling software or tools.
Basic knowledge of office equipment (printers, scanners, etc.).
